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One-time entry
of all defendants (bad check writers) and payees. Once a check
writer or payee is in the system, you never have to enter them again.
Automatic preparation of Notice Letters by
merging data from keyed checks into an MS-Word
(r) or WordPerfect (r) notice letter merge
document. This allows your office to maintain your own notice
letter layout and wording, and make changes when you need to. We
can even scan and include your state seal or corporate logo in your
documents, saving you money by printing on plain white paper instead of
expensive preprinted letterhead. (sample .pdf)
Prepares charging documents
(Information; Complaint; Warrant; Summons; etc.) on demand by
merging into MS-Word (r) or WordPerfect (r) documents. Once again,
you maintain the actual documents, so you can have as many different
types of charges as you require (misdemeanor; felony; multiple count
felony; non-existing account; etc.). You also control other aspects of
the document(s), such as the number of copies, paper selection, and so
on.
The on-line inquiry
allows you to locate information by defendant name or payee name. The
inquiry starts by having you select the desired defendant, then presents
a list of all of the checks for that defendant. You can also
select a specific check to get detailed information about that check,
including date of the notice letter, date paid, date charges filed,
check amount, P/A fee amount, merchant fee amount, and much additional
information.
An unlimited space is available to store narrative
(memos, comments) about each defendant. This is a free-form
space in which you can key anything that you wish to retain about this
defendant. Typical comments would be along the lines of "Def called
today and said he would pay by Monday" (liar!) All comments are
dated and are available for display on the inquiry screen or printing on
the defendant history report.
You can optionally print a Defendant History
Report by hitting a single F6 key during the inquiry. This
report will show all checks, payments, adjustments, comments, and
charges which comprise this defendant's bad check history. The report
is arranged so that comments appear in a separate section at the bottom
of the report. Content of the report is determined by selections you
make at the time you print, allowing you to decide whether to include
things like comments and payment history. If you're printing it to
give to the defendant, you might not want him to see your comments!
But, if you're giving it to the Attorney for court use, those comments
are probably important to have.
The system will automatically calculate and assess your
P/A Collection fee based on a user defined
table.
BCPS III can also calculate and assess a
user/merchant fee at data entry time. This
is a fee that is to be collected for the merchant over and above the
face amount of the worthless check. This can also be set up in a user
defined table.
BCPS III keeps separate track of the check amount,
P/A fee, and user/merchant fees on all inquiries and reports.
If you wish, BCPS III will also allow you to accept
partial payments from the defendants, and
will track the outstanding balance on each bad check accordingly.
Some of the
available reports:
1. Checks received (by date range)
2. Checks Collected (by date range)
3. Checks by Payee
4. Checks by Defendant
5. Print Receipts Listing (selected by date or receipt#)
6. Defendant History Report
7. Payment Receipts
8. Notice Letters
9. Restitution Letters (to victims)
10. Charging Documents (Information, Complaint, Summons, etc.)
I'm a
C-store chain; how will BCPS III work for me?
As a c-store chain
or other commercial business, your needs are very similar to a county Prosecutor's office when it comes to bad check processing:
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You need to send letters to the
check writers
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You need to track payments that are
made and account for them
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You need to do follow up with check
writers that fail to pay
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You need to create documents for the
court for those that fail to pay
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You need accurate reporting of what
has taken place
In your environment, your check
writers will still be entered as defendants, but instead of having
hundreds (thousands) of victims/payees, you will have one payee per
store or department that you wish to track separately. And
since there are many reports that break down by payee, you will be able
to see totals and activity per store.
When defendants fail to pay, instead
of doing a mail-merge to a Misdemeanor Information document, you may do
a mail-merge to a Bad Check Submittal document that you use to turn over
the check to your county attorney for prosecution. We
even provide a Bad Check Writers list, so your store managers can
receive updated lists of people you don't want to take additional checks
from. |
